(April 26, 2021) NWSEO has mailed the 2021 Notice of Convention & Elections Letter
to all members this week. The letter is also posted on our website at this link: https://secureservercdn.net/22.214.171.124/qz0.bd2.myftpupload.com/05/2021_ELECTIONS_LETTER_FINAL.pdf
The letter details the procedures for local elections and includes information on the 46th annual National Convention scheduled for October 18 - 19, 2021 at Caesars Palace in Las Vegas, Nevada. All NWSEO members are invited to attend the convention.
Any NWSEO member who recruits two or more new members to join NWSEO via payroll deduction (using Standard Form 1187) through July 31, 2021 will be rewarded with the recruitment travel incentive, noted within the Elections Letter.
Up-to-date news and information regarding the 2021 NWSEO National Convention will be posted on our website at https://nwseo.org/convention/.
April 30, 2021
Dear NWSEO Member,
This letter is your notification of Steward, Vice Steward, Convention Delegate, and Alternate Delegate nomination and election procedures for 2021. It also includes information about our 46th Annual NWSEO National Convention. NWSEO will post this letter on our website.
You are invited to attend the 2021 NWSEO National Convention at Caesars Palace Las Vegas on October 18-19, 2021 (Monday-Tuesday event). Caesars Palace Las Vegas is located at 3570 Las Vegas Boulevard South, Las Vegas, NV 89109. As famous as Las Vegas itself, Caesars Palace is the best-known casino resort in the world. Please note we will observe CDC Guidelines for our Convention. This link will take you to the latest CDC guidelines in effect.
All NWSEO members are invited to attend the convention and attendance is free. Transportation, lodging, and most meals are at your own expense. NWSEO will provide lunch on both days of the convention and a banquet dinner on Monday evening, October 18th. There is a Recruitment Incentive available: any NWSEO member who recruits two (2) or more new members to join using the Form 1187 for payroll deduction (not by credit card) by July 31, 2021 will be eligible for reasonable airfare*, 3 nights lodging, and approved group meals for the 2021 National Convention. * In order for airfare to be reimbursed, you must be able to provide documentation that it is the lowest available airfare rate. Printed copies of airfares from Expedia or other travel sites will serve as documentation.
All members are welcome to attend our open meetings that generally begin at 8:00 am and end around 5:00 pm each day. Tentative convention agenda topics are included on page 6.
Hotel Reservations: If you plan to attend the convention, you are responsible for making your own hotel reservations. NWSEO has negotiated the room rate based on the Fiscal Year 2021 per diem rate (plus resort fee and taxes). The Fiscal Year 2021 per diem rate for Las Vegas is currently $120/night. In addition to the daily cost of each room, there is a daily Resort Fee of $45 per night, single or double occupancy. This fee includes unlimited local phone calls, two guest admissions per day to the Fitness Center and in-room internet access for two devices. Room reservations must be made by Friday, September 17, 2021. Hotel Reservations can be made by individual attendees directly by using this link:
2021 Convention. If you prefer to make your reservations by phone, call 1 (866) 227-5944 to secure a reservation under our group code: SCNWS1. Please note there is an additional $15 processing fee to make phone reservations.
Each NWSEO Branch is required to elect a delegate and an alternate delegate to the convention. A NWSEO Branch refers to a recognized group of active members in good standing within a facility of the National Weather Service (NWS), the National Environmental Satellite, Data, and Information Service (NESDIS), NOAA Office of General Counsel, Aircraft Operations Center (AOC) and Atlantic Oceanographic and Meteorological Laboratory (AOML).
Each delegate votes on all matters that come before the convention, with one vote for each NWSEO member in the Branch(es) that delegate represents. If an elected delegate is not present at the convention for a vote, then the alternate delegate may cast the delegated votes.
You do not have to be elected as a delegate or an alternate delegate to attend the convention. Any member may attend, participate in discussions, and vote. If you attend the convention and are not a delegate, you may cast your own vote, and the delegate elected for your Branch may not cast a vote on your behalf for your branch.
2021 ELECTION INFORMATION
The procedures for elections are set forth below.
1. Branch Steward, Vice Steward, Convention Delegate and Alternate Delegate Elections
- Nomination Procedures
- Branch Steward/Vice Steward Nominations – Due by Friday, May 28, 2021. If you are a member in good standing of a Branch, you may nominate yourself or any other member from your local Branch for your Branch’s Steward or Vice Steward positions.
Nominations must be in writing, dated and signed by the member making the nomination and sent to the local Branch Steward or designee, Regional Chairperson, and appropriate Credentials Committee member (see page 5 of this letter) by the deadline above. Email nominations are acceptable.
If more than one member is nominated for the same NWSEO Branch Steward or Vice Steward positions, then Branch elections for that position must be conducted by secret ballot.
- Convention Delegate/Alternate Delegate Nominations – Due by Friday, May 28, 2021. If you are a member in good standing, you may nominate yourself or any other NWSEO member within your NWS region; or for those NWSEO members in the AOC, AOML, NESDIS or NOAA Attorneys Guild bargaining units, yourself or any other NWSEO dues paying member within your bargaining unit, to serve as a convention delegate or alternate delegate for a Branch or Branches within your NWS region or NWSEO bargaining unit. Each NWS region consists of multiple NWSEO Branches. Other NWSEO bargaining units (AOC, AOML, NESDIS and NOAA Attorneys Guild) have their own Branches.
All nominations must be in writing, dated and signed by the member making the nomination and sent to the local Branch Steward or designee, Regional Chairperson and appropriate Credentials Committee member (see page 5 of this letter) by the deadline above. Email nominations are acceptable. You may be nominated for convention delegate or alternate convention delegate for more than one Branch within your region. If you are nominated or elected as a convention delegate or alternate convention delegate, please plan to attend the convention.
- Ballot Preparation and Distribution Procedures
If more than one member is nominated for any Branch office (Branch Steward/Vice Steward) or convention delegate or alternate delegate, the current Branch Steward must conduct a secret ballot election by preparing a ballot for that position with the names of the nominees listed individually and mail the ballot to each member of that Branch at the member’s home address. These ballots must be postmarked no later than Friday, July 2, 2021.
The Steward MUST place the names of all nominees on the ballot. If this is not done, the Branch votes may be invalidated. If you are a Steward and you need help obtaining the home addresses for the members in your Branch, contact me at email@example.com.
Stewards may ask their Vice Steward or any other NWSEO member in the Branch to assist with preparing and mailing the ballots. This activity is NOT ALLOWED to be conducted during work time or with government equipment.
ELECTIONS FOR CONTESTED OFFICES/POSITIONS ARE NOT OPTIONAL.
THE BRANCH STEWARD MUST HOLD AN ELECTION IF THERE IS MORE THAN ONE NOMINEE. IF THIS IS NOT DONE, NWSEO MAY BE FOUND IN VIOLATION OF FEDERAL LAW AND COULD BE SUBJECT TO ENFORCEMENT ACTION BY THE U.S. DEPARTMENT OF LABOR.
If there is only one nominee for any particular office, delegate, or alternate delegate, there is no need to hold an election for that office or position, and there is no need to include that position on the ballot. That person is automatically “elected.”
Stewards, please notify your Regional Chairperson and your Credentials Committee member by email immediately after nominations close on Friday, May 28, 2021, if you do not need to conduct an election because there is only one nominee for each Branch office (Branch Steward/Vice Steward) and convention delegate/alternate delegate.
If there are more than two nominees for any particular office on the ballot, then you should vote preferentially for each candidate. This means that you should designate your choices as “1”, “2”, “3”, etc. for each office or position. If you need help preparing the ballot or experience any difficulties, please contact me at firstname.lastname@example.org.
DO NOT SIGN OR OTHERWISE IDENTIFY YOURSELF ON YOUR BALLOT.
- Ballot Counting and Reporting Procedures
The Branch Steward will establish a sealed box in which members will return their ballots no later than Friday, July 23, 2021. Although it is not required, it is recommended that the Steward convene a local NWSEO meeting for the purpose of opening the ballot box and counting the ballots.
Each nominee has the right to have an observer at the polls and at the tallying of the votes per Article 8, Section 1 of the NWSEO Constitution and Bylaws. The counting of the ballots should take place as soon after Friday, July 23, 2021 as possible. Notification to the winning candidate of the results should be made immediately thereafter.
If you are the Branch Steward, you are responsible for counting the ballots. The elected Steward is responsible for reporting the results. A Branch Steward may obtain the assistance of the Vice Steward in counting the ballots and notifying all parties of the election results.
NWSEO By-Laws, Article IX, Section 2 states in part: “A newly elected Branch Officer will take over the position to which he/she was elected at the end of the meeting at which the election was held.” It is the responsibility of the new Branch Steward to ensure that the notification of election results is made.
There are three steps for Stewards to follow in reporting the election results:
- Announce the election results locally and notify your Regional Chairperson and Credentials Committee member of the election results.
- Complete the “Designation of Delegate” form on page 7. Be sure to have it signed by the newly elected Branch Steward and mail it along with the ballots to your Credentials Committee member listed on page 5. Email notification of the convention delegate to the Credentials Committee is acceptable in lieu of a dated and signed “Designation of Delegate” form. If an election was held, the ballots must be sent to the Credentials Committee for certification of the results.
- Provide a copy of the “Designation of Delegate” form to the delegate that you have elected.
It is against the Department of Labor regulations to campaign for NWSEO office, to make nominations, or to solicit votes as a delegate from another branch using NWSEO stationery, NWSEO postage, a NWSEO email account, or otherwise at any NWSEO expense. It is a violation of Federal Law to campaign using any government property, including NWS or any other NOAA telephones, stationery, or email.
It is permissible for a Branch Steward to use NWSEO stationery, postage or telephone to conduct the local election, i.e., preparation or mailing of ballots, or notification of results. A Steward may claim reimbursement for any election expenses that are incurred by submitting a request and appropriate receipts to NWSEO Secretary/Treasurer Chris Jacobson at email@example.com. If you become aware of any NWSEO member campaigning at NWSEO expense, you should report the matter immediately to the Credentials Committee representative for your region listed on page 5 of this letter.
The procedures above are required by the NWSEO Constitution or By-laws or have otherwise been approved by NWSEO’s National Council to ensure fair and democratic elections. If you become aware that any of these procedures are not being complied with, you should first discuss the matter with your local Steward. If this does not correct the problem, please contact me at firstname.lastname@example.org.
Very truly yours,
NWSEO Director of Membership
CREDENTIALS COMMITTEE MEMBERS AND RESPONSIBILITIES
If an election was held, the ballots must be sent to the Credentials Committee for certification of the results. (Email notification of the convention delegate to the appropriate Credentials Committee is acceptable in lieu of a dated and signed “Designation of Delegate” form.)
Copies of all nominations for delegate, “Designation of Delegate” forms and hard copy ballots must be mailed no later than Monday, August 9, 2021 to the following Credentials Committee contact for your region:
|Region||Credentials Committee Member||Email Address||Mailing Address||Phone Number|
|WR||Karleisa Rogacheskiemail@example.com||2295 Natomas Park Drive
Unit 11301 Sacramento, CA 95833
|CR, AOC, AOML||Gerry Claycombfirstname.lastname@example.org||2050 N. Yellowstone Rd.
Cheyenne, WY 82009
|ER, PR||Jason B. Wrightemail@example.com||154 Boxwood Drive
|SR, NAG, HQ||Aaron Stevensfirstname.lastname@example.org||309 Briars Court
Bossier City, LA
|Mark Wilsonemail@example.com||1013 Highway 469 N. Pearl, MS 39208||601-287-1134|
TENTATIVE CONVENTION AGENDA TOPICS:
Monday, October 18, 2021
NWSEO President and Executive Vice President Report
Financial Report & 2022 Budget
General Counsel Report
Workshop 1: Labor-Management Relations 101
Workshop 2: NWS Grievances and Disciplinary Actions
Workshop 3: NWS Local Office Team (LOTs)/Negotiations
Workshop 4: Understanding Your Contract – NWS
6:30 - 9:00pm Banquet
Tuesday, October 19, 2021
Media Relations/Membership, Recruitment and Retention
NOAA Attorneys’ Guild Report
ALL OF THE ABOVE ARE SUBJECT TO CHANGE. ADDITIONAL INFORMATION ON GUEST SPEAKERS WILL BE PROVIDED AT A LATER DATE.
2021 NWSEO CONVENTION
DESIGNATION OF DELEGATE AND ALTERNATE DELEGATE
I,_____________________________ certify that the members of Branch __________ elected, according to the rules of the National Weather Service Employees Organization’s Constitution and Bylaws, the following delegate and alternate delegate to vote on any and all matters for the members of our branch, individually or collectively, that might come before the 46th Annual National Convention to be held in Las Vegas, NV on October 18-19, 2021.
Delegate-Elect (Please Print):_________________________________________________________
Alternate Delegate-Elect (Please Print):______________________________________________
Steward or Vice-Steward